Description Under direct supervision of HOD, provides general administration support for HSE Corporate; administrative matters coordination with Procurement, Finance and ISD. Responsibilities • Raise MCRs for procurement matters and follow up on PR/PO/IP/GR. • File necessary administration documents such as MCRs/POs, IT issuance forms, etc. • File delivery orders, MCRs, purchase orders, memo faxes, correspondences, etc. • Assist, coordinate and support in HSE related invoices / General Invoices / Back charge with other dept. • Verify IFS/SAP/K2-related data for administrative support. • Coordinate and liaise with ISD for IT-related items for HSE. • Collate, issue, and purchase stationery and other items (printing, name plate, name cards, pantry items, etc.) and be responsible for replenishing them. • Petty cash reimbursement matters for HSE Corporate and related personnel. • Perform monthly and yearly inventory on PV and pass it to accounts. • Keep HSE files organized, maintain historical reference, and record data. • Monitor and maintain printer/copier matters. • Maintain office NB updates. • Timesheet, etc. Record and submit timecards for HSE staff. • Assist in applying for JI passes via HRD for HSE staff and HSE guests/vendors/contractors. • Assist and support department/Company event activities (such as Heng Kang, 7th Month, etc.). • Assist in maintaining office equipment and HSE assets. • Assist in prepare tender documents exercise eg: align word documents with new requirement/logo. • Record minutes during internal meetings/discussions. • Any other admin job assigned by department manager/HOD. • To be proactive in creating a safe working environment for everyone and ensuring that HSE inhouse rules are observed at all times. • To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks Main Requirements • Office Skills Certificate or “O” Level. • 1 -2 years of relevant working experience in office environme